# How visitors create their own VAT invoice — MijnEvent [Home](https://mijnevent.app/en) / [Blog for event organizers](https://mijnevent.app/en/blog) / How visitors create their own VAT invoice invoices vat visitors # How visitors create their own VAT invoice Business visitors now sort out their own VAT invoice via 'My orders' — without you as the organiser having to lift a finger. [Jasper Koers](https://mijnevent.app/en/author/jasper-koers) · 19 April 2026 · 4 min read ![](https://regify-mijnevent.s3.eu-central-1.amazonaws.com/blog/covers/create-your-own-vat-invoice.webp) Photo: [Simon Boxus](https://unsplash.com/@simonlerouge?utm_source=MijnEvent&utm_medium=referral) / [Unsplash](https://unsplash.com/?utm_source=MijnEvent&utm_medium=referral) In short - Business visitors create their own VAT invoice from 'My orders' after a paid order, so the organiser no longer handles invoice requests by hand. - They enter company name and address, optionally a VAT and Chamber of Commerce (KVK) number, and a legally compliant PDF invoice is generated instantly and stored with the order for later download. - The invoice lists the organiser as issuer (from the seller profile), the visitor as recipient, a unique invoice number, and the VAT rate and amount separately; a VAT-exempt organisation shows 'exempt from VAT' instead. - A donation added to the order falls outside VAT and is shown separately, and the admin's Invoices overview lists every invoice visitors created. - Alongside the PDF there is a UBL file: the machine-readable e-invoice following the Dutch NLCIUS standard (EN 16931), which accounting software reads in directly. You know the drill. A few days after your event, the emails start coming in: *"Could I get an invoice in my company's name?"* For every business visitor you log in, retype their details, generate a PDF and email it back. Multiply that by dozens of requests and there goes an afternoon on admin instead of on your next event. With MijnEvent that's a thing of the past. **Visitors now create their own VAT invoice** — you don't have to do a thing. # How it works for the visitor A visitor with a paid order signs in on your subdomain, opens the order under **"My orders"** and clicks **"Request VAT invoice"**. A ticket in "My tickets" also links straight to its order. They then fill in their company details: - Company name, address, postal code and city - Optionally their VAT number and Chamber of Commerce (KVK) number After agreeing to have those details stored, a **PDF invoice is generated instantly**. The invoice stays stored with the order, so the visitor can download it again later — no attachment lost in an old mailbox. # Legally compliant, with you as the issuer The generated invoice meets the Dutch invoicing requirements as the Dutch tax authority lists them in [Aan welke eisen moeten facturen voldoen voor uw btw-administratie?](https://www.belastingdienst.nl/wps/wcm/connect/bldcontentnl/belastingdienst/zakelijk/btw/administratie_bijhouden/facturen_maken/factuureisen/factuureisen) (in Dutch). It shows: - **You as the issuer** — your legal name, address, KVK and VAT number from your seller profile - **The visitor as the recipient** — the company details they entered - A unique invoice number, the invoice date and a reference to the order - A description of the tickets, the **VAT rate and VAT amount listed separately**, and the total excluding and including VAT The VAT rate comes from the setting in your admin area. Are you a foundation or association that is exempt from VAT? Then the invoice neatly states "exempt from VAT" instead of a VAT line. Which rate applies to your event is something to confirm with your accountant or the tax authorities. A donation the visitor added to their order falls outside VAT and is shown separately, VAT-free, on the invoice. # Also as an e-invoice: the UBL file Next to the PDF sits a second button: **UBL file**. Same invoice, machine-readable — an XML document following **NLCIUS**, the Dutch profile of the European norm **EN 16931**. Accounting software reads it straight in: no retyping, no OCR, no typo in the amount. That saves your business visitor's bookkeeper real work. And it is not a nice-to-have for long: e-invoicing to Dutch public bodies is already mandatory, and the European **ViDA** directive makes structured e-invoicing compulsory for cross-border B2B transactions from 1 July 2030. The Dutch cabinet is aiming at 1 January 2030 for domestic B2B. Deliver UBL now and there is nothing to change later. The file carries exactly what the PDF shows: issuer, recipient, a line per ticket type, the VAT rate per line and the totals. A donation gets its own line with the "exempt" VAT category, so the final total in the XML is precisely the amount that was charged. The UBL button appears on invoices created from the introduction onwards. Older invoices keep their PDF: they lack the recorded issuer details an e-invoice needs, and filling those in afterwards would invent a snapshot that never existed. # You stay in the loop — without the work Everything happens on the visitor's side, but you're not left out. In your admin area, the **Invoices** overview lists every invoice visitors have created: which company, which invoice number, which order and which amount. You can download and review each one yourself. So you stay in control for your own bookkeeping, without lifting a finger for the request itself. # Why this is great - **Less admin.** No more one-off invoice requests for you to handle by hand. - **Faster for the visitor.** A correct PDF instantly, exactly when they need it. - **Professional.** A tidy, legally compliant invoice with your organisation as the issuer. - **Overview.** All created invoices together in your admin area. - **Ready for 2030.** A UBL e-invoice alongside the PDF, at no extra cost and without an extra module. Business visitors and their bookkeeping: sorted. And you? You get to keep focusing on what really matters — putting on a great event. *Want to know more? Have a look at [payouts and invoices as an organiser](/en/blog/payouts-and-invoices), or check the [FAQ](/en/faq). This article is general information, not tax advice.* Frequently asked questions ## Frequently asked questions ## How does a visitor get a VAT invoice? They sign in on your subdomain, open their paid order under 'My orders', click 'Request VAT invoice' and enter their company details. A PDF invoice is generated instantly and stays stored with the order for later download. ## In which format do I get the invoice? As a PDF and as a UBL file. UBL is the machine-readable e-invoice following the Dutch NLCIUS standard (based on the European norm EN 16931); accounting software reads it in without retyping. Both sit behind their own button on the invoice. ## Who is shown as the issuer on the invoice? You, the organiser — your legal name, address, KVK and VAT number from your seller profile. The visitor's entered company details appear as the recipient, alongside a unique invoice number and the VAT rate and amount listed separately. ## What if my organisation is exempt from VAT? Then the invoice states 'exempt from VAT' instead of a VAT line. 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